On January 27, 2017, President Trump signed an executive order suspending entry of citizens from seven countries – Iran, Iraq, Libya, Somalia, Sudan, Syria and Yemen – to the United States for at least the next 90 days. Since then, a federal judge has issued an emergency stay temporarily halting the removal of detained individuals. Regardless, we recommend that individuals from these designated countries do not travel until the travel ban has been lifted.

You and/or your employees may be affected by these changes, either with employees stranded away from home or unable to enter the country.

Please contact us directly for any travel plan changes and we will work towards helping those affected as much as possible. In addition, our partners at Airbnb are offering free housing to anyone affected by this event – please contact us or go directly to Airbnb.com.

For more information on the travel ban, please click here.

Wen-Wen Lam
Founder, CEO

We’re really excited to announce that we now work with companies internationally.   After hearing hundreds of companies ask about working with their offices across the world, we’ve recently partnered with WTravel to provide best in class service globally.  What exactly does this mean?

Over the next few months, we’ll be working toward initiatives that provide a truly global experience for our customers. Rather than having customers set up each of their offices for travel individually, we allow our customers to do so with a one time global implementation.

  • Same easy to use platform, but for offices everywhere.  We’ll be working on rolling out localization across our platform to service companies with a global presence.
  • Better pricing for local customers.  We’re working on adapting best practices in 33 major markets so that our customers can take advantage of localized pricing through air fare carriers.
  • Best in class customer service no matter where your offices are.  Our partnership with WTravel allows customers access to best-in-class customer service, with 9-5 coverage in their local time zone.

As a team, we’re really excited to be doing things differently and bringing a new, better travel experience to our customers.  Over the the past year and a half we saw so many things that we thought we could improve, and this is a huge first step for making business travel simple- globally.

Technology is all about making our lives easier. Boarding your flight after noticing a few potential crying babies or chatty neighbor; you’ll need all the aid you can get.

We have compiled a list of cool gear and tech hacks that can keep you from losing it 30,000 ft in the air.  Our goal is to keep you being productive as ever.


Mophie Charging Case-

Thank goodness for smartphones; but curse their short lifespans. A Mophie slips onto a phone as easy as a regular case fitting like one as well.


They can hold anywhere from 80-120% of your iPhone battery depending on the case. As a bonus it also allows you to charge your phone without even removing the case with a micro USB charger.

Available here: www.mophie.com/Charging_Cases

TimBuk2 Backpack-

Carry on bags take on a lot of shapes from Nike duffel bags to beach totes; but how many of those allow you to get through TSA checks faster? None.


TimBuk2 bags open up flat for security checking. Whilst still providing fantastic laptop support and enough space to secure your belongings.

Available here: www.timbuk2.com/


Sure paper books are great, but who has space in their bag? And wouldn’t it be better used by snacks or an extra power bank. Kindles have an impressive battery life and a ton of space for the reading you’ve been putting off.

Available here: http://www.amazon.com/gp/product/B00I15SB16/ref=topnav_storetab_kstore

LiveScribe Smart Pen-

This pen memorizes not only everything it writes but also uploads them on your app. Which makes them accessible at any point.

As opposed to the notebook now serving no use in a conference room halfway around the world.

Available here: http://store.livescribe.com/smartpen.html

Blue Smart suitcase-

Smart suitcases are the best new thing that used to be stuck in the old age. Bluesmart offers a builtin scale, USB chargers, a digital lock, and location trackers!

Depending on the duration you board with a brave face and hope that nothing runs out of batter before you land. Did we mention they raised 2M on indigogo?

Available here: www.bluesmart.com/Suitcase‎

Toshiba encrypted flash drive-

The Flash Drive incorporates a rechargeable battery enabling users to authenticate access before plugging into a USB port.

Users simply enter their secure PIN and plug the drive into any USB 2.0 port on a compatible device. Once access is authenticated, the drive “unlocks” the media.

Available here: us.toshiba.com/storage/usb-flash/

Lithium Card Hypercharger-

Slim enough to never consider leaving it behind but important enough to never forget to pack it.


The credit card sized charges 1% of your microUSB compatible device in a minute!

Available at: www.linearflux.com/lithiumcard/

Moshi Ion Bank-

Charger sports 10,000 mAh, enough to charge your smartphone multiple times.


This is a blessing on a 12 hour flight with no layover.

Available: www.moshi.com/power-charger-battery-portable-ion-bank-10k-usb

Knomo Knomad Portable-

The Knomo Knomad packs your work essentials in a sleek and easy to use lay out.

If you fly with a small tablet for work or entertainment such as the iPad mini a knomad will help to organize and prepare.


Also juicing your tech if you’re not using it.

QuietComfort 25 Noise Cancelling headphones-

By producing counter waves against background noise you can sit in some long over due peace and quiet. They ensure the best sound cancelling on the market.

Finally you can keep participating in mental Karaoke without being interrupted by criers, snorers or chit chatters.


Did we mention they’re gorgeous and just as great to use in the office?


With so much new tech out there tell us below in the comments which one you think needs to be added onto the list.

If you liked this article be sure to check out our tips for long flights.

We all know that long flights are a an incredible pain. Such hauls test your patience, professionalism, and how well you can occupy yourself at 40,000 feet above ground.


Here are the essential tips we’ve collected over the years.

1- MOVE!

Keeping your body in a sedentary state will drive you crazy if you’re used to a high paced environment. Maintain your activity level.

Being stuck in the middle seat of the 20th row, may not leave you with much space to stretch your limbs. Yet getting up often will aggravate your neighbors unless you fly the aisle seat.

Setting an alarm for every few hours (*3) can aid in both issues. Reminding yourself to stretch out and use the restroom and toss in a few stretches when you’re ready to throw on the eye mask.

2- Fly light

Keep your carry-on light. Check everything you can, take advantage of the service.

If you were considering bringing a carry-on and a “handbag” remember that it must be stored under your feet. There will be more space left for you in that already offensive amount of legroom if you don’t carry on too much.


3- Dress for the occasion

You don’t need to be all dressed up for the flight anymore so why do it.

Flights tend to get chilly so boarding in a light jacket and a comfortable tee and switching slacks for lounge pants is also a good choice. 

To shorten your check-in process slip on shoes and wool socks make it a breeze to go through security especially if you are going through a multi-stop itinerary.

If you need to be fully suited coming off the plane, bring on your suit in hanger bag. Flight attendants are often more than willing to store it in the cabin closet.

Airline blankets are a germophobes worst nightmare. Consider bringing your own; which often come with travel pillows.

4- Bring it on!

Don’t count on airline food to sustain you, but take it as a pleasant treat when it does come around. 

  • Freeze Dried fruits~ All the fruit without all the drippings, core and seeds.
  • Nuts~ Preferably unsalted to avoid further dehydration from those cabins.
  • Bars (Moderate to low sugar) ~ Some of our favorites are Quest Bars, Clif Bars, and Complete cookies.
  • Dark chocolate ~ It takes longer to break down so it won’t leave you with a sugar crash. There are so many options too, chili chocolate is a personal favorite.
  • Please avoid tuna, yes it’s compact but just don’t. Same rule applies for foods you might have to ask are stinky or not. If you have to ask they probably are.
  • Reach for options like whole grain salads including quinoa or tabbouleh.

5- Don’t forget your must need gear!

Here’s the gear we consider near essential to bring with you. Technology will keep you occupied as time passes.

How to Make the Best of a Long Haul Flight

Noise canceling headphones~ Do not rely on the ones they hand out, they will disappoint you and likely lead to unnecessary stress. Always plan on a crying baby and a chatty neighbor.

Eye mask- Light dimmers only go so far.

Battery pack-Electronics will die fast. Worst thing to have your screen go black as you are just about to finish and save a file or at the high point of the show you’re binge watching. 

Count on bringing a long lasting tablet to save space and an extensive battery.

Long flights are a cruel and unusual test of endurance.

Meaning that people who like long flights are about as rare as marathon runners. More often than not, we sabotage ourselves by not having a course of action that seasoned flyers have acquired.

One year ago, we launched NexTravel. At the time, we were still two people booking travel on a blue screen for clients. We had one big client signed.

A year later, we have over 500 active companies a month and process millions of dollars in bookings. We are so lucky to learn from and build products for some of the most innovative companies in the world.

Our mission is to make corporate travel as seamless and painless as possible. We’re rewriting the future of corporate travel by tackling an industry that is slow and resistant to change and changing the way things have been done for decades.

We’re just getting started. We’ve already built innovative products like Hire and plan to build many, many more.

We’d like to say a special thank you to all of our early believers and customers that took a chance on a brand new company. We have learned so much from you about building something that companies and people love to use! Thank you so much for joining us on this journey and we look forward to working with you for years to come.

Wen-Wen and Alexey, Founders

Today we are really excited to be launching NexTravel Hire, our travel product that helps hiring managers and recruiters arrange travel for candidates.

NexTravel Hire allows hiring managers to allow candidates to book their own travel.  They can do the following:

  • Set the dates and times of travel
  • Set the origin and destination of travel
  • Set the type of travel (air, hotel, and car)
  • Set a budget for the trip
  • Allow prepayment of the trip on a company card or reimbursements

They then send an invitation that allows the designated candidate to book travel while following the restrictions.

Screen Shot 2016-01-26 at 10.23.46 AM

Administrators can than specify whether they want to pre-pay on the company card or work with one of our partners for reimbursements. We will also be launching integrations with several ATS and HR partners in the coming months.

We have tested this product with hundreds of hiring managers who complained about the the constant back and forth with candidates to book travel as well as dealing with fair employment compliance issues.

Please sign up at www.nextravel.com/hire for a 30-day free trial and let us know what you think.

Everything you need to know about Expensing Business Travel

It’s the dream of nearly every young professional…to trade in the daily 9-5 schlep for a free trip on the company’s dime. Five star hotels, comped meals and drinks, and a few days away from the office. Who wouldn’t love a life of business travel?

While business travel can definitely be a perk, inadvertently (or purposefully) taking advantage of your company’s expense policy could spell trouble for your career. So before you go all out on bottle service on your next trip, check out this next installment of Up In the Air.

4 Aug 2015 | by Shannon Insler

Research Your Company’s Expense Policy Before You Go Away

The easiest way to save yourself from expensing mishaps is to learn your company’s expense policy well before you leave for your trip. Talk to your HR department, talk to your manager. Try to get a good idea for what is and isn’t allowed to be expensed, see if there’s a cap on expenses, and ask if there’s anything else you should know about the expensing process before you leave.

The last thing you’ll want to do is spend money on something only to find out later it wasn’t covered under the policy – or worse, to make yourself look unprofessional by expensing certain items. It always pays to know before you go.

Get To Know the Reimbursement Schedule

Another thing you’ll want to consider is the way in which your company reimburses travel expenses. Some may pay right away while others could take a month or longer. If you’re on a tight budget and can’t afford to wait a month for the reimbursement, then you’ll want to be extra careful with the purchases you make on your trip. 

Keep Receipts for Anything You Might Expense

It’s not exactly common to keep receipts anymore, but when it comes to expensing, you just have to do it. Don’t assume that showing an itemized credit card statement later will work. Keep receipts for anything you buy on your trip, even if you’re not sure you can expense it. (You might find out later that you can.) Rule number one in business travel expensing is to never make assumptions – keep that paperwork handy!


Use An Integrated Travel and Expense Solution

Instead of gathering and carrying receipts, you can use integrated travel and expense solutions and never have to create expense reports again! Of course, this may take some convincing for your manager to try these solutions for your team.

If you work for a large company, then you may want to consider Concur, Expensify, Chrome River, and others who offer enterprise solutions with an implementation fee to integrate your travel and expense.

If you work for a small or medium-sized company you could try NexTravel. NexTravel works with Expensify, Abacus, and several other expense partners and charge a low monthly fee. Once you book your travel, NexTravel sends receipts to the preferred expense partner and auto-populates expense reports. With some expense partners, like Expensify, they even auto-create receipts for trip-related transactions under specified amounts.

Use an Expense Tool that Uses Smart Technology to Help You Record Your Receipts

Once you’ve convinced your company to try an integrated travel and expense solution, don’t forget to do the same for yourself! Instead of spending time copying and scanning receipts, you can utilize an expense tool that uses smart technology to save you time and your company money.

How most of these tools work is you take a picture of your receipt and have it auto-load into expense reports.Expensify has SmartScan, which inputs the receipt information and then matches the receipt to the expense. WithAbacus, as a manager, you’re able to review and approve your employees’ expenses from the mobile app when you’re on the go, or from your computer when you’re in the office. That’s a lot easier than an Excel spreadsheet!


Espresso Machine

Don’t Expense Items You Would Have Purchased Anyway

Do you normally buy a morning cup of coffee? If so, expensing it might not be the best idea. The whole idea behind expensing things on a business trip is that your company should pay for costs you wouldn’t have incurred if you weren’t on the trip. Career consultant Jennifer Winter discusses this on The Muse:

“Yes, your company should pay for reasonable expenses when you’re out and about representing the company, but nickel-and-diming your expenses will make you look unprofessional and immature, not to mention miserly. Here’s a good trial: If it’s something you typically buy yourself on a regular day of work, don’t expense it (but do keep your receipts, in the off chance your boss offers to pay for the little things as well).”

So if you normally pack a lunch and bring it to work, you should definitely expense the lunches you buy on a business trip. If you take out a few people on behalf of your company (having already been approved by your company), then expense that. But your ritual 2pm coffee or tea? Might not be the best idea.

Hotel Lobby

Don’t Forget to Tip

Business travel can easily throw off your routine and even your budget – but don’t forget about common courtesy because of this. There are a lot of people to tip when traveling: from the cab driver to the valet to the cleaning people and more. Even though tipping is usually done in cash (making it harder to track) you should still do it. Remember, you’re not the only one working on this trip!

Just Say No To Upgrades

What could be more tempting than an upgraded hotel room after a long, cramped flight? Well, if that upgrade is going to cost your company more money, just say no. If someone booked your travel for you, there’s a good chance they had a pre-approved budget in mind. Not only might you not get paid back if you take the upgrade, you could end up looking unprofessional or worse in the eyes of your manager.

Hotel Bedroom

All Things Within Reason

No matter what you do, do all things in moderation. Business travel doesn’t mean you should go crazy with champagne, filet mignon, and spa services. Just like (hopefully) every other professional decision you make, keep the best interest of your company and your team in mind. And if that doesn’t convince you…

Remember that your receipts will tell a story. Do you want it to look like you spent the whole time working or playing? Do you want it to look like you’re putting your best foot forward or taking advantage of the company? You have an opportunity to show off your professionalism and decorum – don’t pass it up for a fancy dinner!

Image Credit: Blake Richard Verdoorn, PortoBay Hotels & Resorts, Herry Lawford